UK Landlord Inventory & Schedule of Condition

Compliant with the Renters' Rights Act 2025 (Phase 1, effective 1 May 2026) • AIIC Standard Condition Ratings

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Compliance Checks: 0
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Pillar Completion

1. Property & Party Details

The Renters' Rights Act requires transparency in all tenancy documentation. Complete in full before the tenant moves in.

Property Inspection

Landlord / Agent Tenant(s)

2. Statutory Compliance & Safety

Legal Requirement Under the Renters' Rights Act 2025, landlords must provide valid Gas Safety Certificate, EPC (minimum rating E), and EICR before commencement of tenancy. Failure to comply can result in civil penalties up to £7,000 and inability to use possession grounds.

Certificates Provided to Tenant

Certificate	Provided	Expiry / Rating	Status
Gas Safety Certificate (CP12)	Pending
EPC (Energy Performance Certificate)	Pending
EICR (Electrical Installation)	Pending

Safety Alarm Testing

Smoke and Carbon Monoxide Alarm (England) Regulations 2015 (as amended 2022) require working alarms on every storey and in rooms with fixed combustion appliances.

Smoke Alarms Untested Carbon Monoxide Alarms Untested

3. AIIC Condition Rating Scale

Rating	Definition	Use When
New	Brand new, unused, no marks of any kind	Items installed specifically for the tenancy
Excellent	As new appearance, no visible marks or damage	Recently replaced/refurbished items with no wear
Good	Minor wear appropriate to age; clean and functional	Well-maintained items showing normal use
Fair	Noticeable wear but still acceptable and functional	Older items that work but show visible ageing
Poor	Significant damage or requires immediate repair/replacement	Items that are broken, heavily stained, or unsafe

4. Room-by-Room Schedule of Condition

Select the rooms applicable to this property, then document four pillars for each: Decoration, Fixtures & Fittings, Flooring, and Furniture & Contents. Include photo reference numbers alongside each entry.

5. Meter Readings & Key Schedule

Photograph all meters with serial numbers visible. Use a ruler or coin for scale where applicable. Date-stamp all photos.

Utility Meter Readings

Meter	Serial Number	Reading	Photo Ref
Electricity
Gas
Water

Keys, Remotes & Access

6. Formal Declaration & Sign-Off

Tenant Declaration

“I/We, the undersigned, have walked through the property and agree that this report is a fair and accurate record of the condition and contents of the property at the commencement of the tenancy. I understand I have 7 days from the move-in date to report any discrepancies in writing.”

Landlord / Agent Declaration

“I/We confirm that this inventory was prepared after all cleaning and maintenance works were completed, and that all statutory compliance documents (Gas Safety Certificate, EPC, EICR) have been provided to the tenant in accordance with the Renters' Rights Act 2025.”

Next Steps for Compliance

Action	Details	Deadline
Digital Delivery	Send report via a platform that tracks ‘Received’ and ‘Opened’ timestamps	Day of check-in
Deposit Protection	Lodge deposit with TDS, DPS, or MyDeposits and provide prescribed information	Within 30 days
Information Sheet	Provide Government Renters’ Rights Act Information Sheet to tenant	By 31 May 2026
Written Statement	Provide written statement of tenancy terms as required by the Act	Commencement
Property Portal	Register property on PRS Database once live (mandatory, with annual fee)	Late 2026
Mid-Term Inspection	Schedule first inspection to verify Decent Homes Standard maintenance	3–6 months
Landlord Ombudsman	Register with PRS Landlord Ombudsman when scheme becomes mandatory	2028

Renters’ Rights Act 2025 - Key Reminders Section 21 ‘no-fault’ evictions have been abolished as of 1 May 2026. This inventory serves as your primary evidence base for any future possession claim under Section 8 grounds. Maintain photographic evidence, conduct regular mid-term inspections, and ensure all compliance documentation remains current. Civil penalties for non-compliance can reach £40,000.

Report generated in accordance with the Renters’ Rights Act 2025 (c. 26), Smoke and Carbon Monoxide Alarm (England) Regulations 2015 (as amended), The Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020, and AIIC recommended standards. This document should be retained for the duration of the tenancy and for 6 years thereafter.