How to Send the Renters' Rights Act Information Sheet to Tenants: A Step-by-Step Guide

The government published the Renters' Rights Act Information Sheet 2026 on 20 March. Every private landlord in England now has until 31 May 2026 to hand it to every existing tenant - or face a civil penalty of up to £7,000.

Delivering a 4-page PDF sounds simple. Proving your tenant actually received it is the hard part. Lendlord has just released a free tool that lets you share the Information Sheet directly with your tenants, track whether they read it, and - if you want the strongest proof - get it signed electronically.

See How It Works - Step by Step

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This article explains what the Information Sheet is, why proof of delivery matters, and how to use the tool to stay compliant in minutes.

What Is the Renters' Rights Act Information Sheet 2026?

It is a mandatory 4-page document, published by the Ministry of Housing, Communities & Local Government on 20 March 2026. The Information Sheet explains to tenants how their existing tenancy changes when the Renters' Rights Act 2025 takes effect on 1 May 2026.

The changes are significant. Fixed-term tenancies are abolished. Section 21 "no-fault" evictions end. Rent review clauses become unenforceable. Even the name "Assured Shorthold Tenancy" disappears. These changes apply automatically by law, regardless of what your current tenancy agreement says.

If you have an existing assured or assured shorthold tenancy that was created before 1 May 2026, you must give a copy of the exact government PDF to every tenant named on the agreement. A web link is not valid - it must be the actual PDF. For a full breakdown of what the law requires, read our complete landlord guide to the Information Sheet.

The Proof-of-Delivery Problem

Getting the PDF is easy - it is a free download from GOV.UK. The real challenge is proving each tenant received it.

The burden of proof falls entirely on the landlord. If you email the PDF and the tenant later says "I never got it," you may have no way to demonstrate compliance. A standard email shows you sent a message, but it does not prove the tenant opened the attachment. An email read receipt only confirms the email was opened - not that the 4-page legal document was actually read.

As Lendlord CEO Aviram Shahar explained in a recent interview with Landlord Today: "A basic email proves you sent a message, but it doesn't prove the tenant opened the specific 4-page legal attachment. Without a digital audit trail, the 'I never got it' defence is a £7,000 gamble for landlords."

Lendlord's Free Sharing Tool - How It Works

Lendlord has built a dedicated workflow that handles the entire process - from entering your tenant's details to tracking proof of delivery - in two simple steps.

Step 1: Enter tenant and property details

You provide the tenant's full name, email address, property address, tenancy start date, and landlord name. This links the delivery record to the specific tenancy for compliance purposes.

Step 2: Review the document and choose how to share

The official 4-page government PDF is loaded automatically - you do not need to download it separately. You can review every page, then choose from three options:

• In-app Share - Send the document through Lendlord's tracked system. The tenant must actually open and read the PDF before it is marked as "Reviewed." You get a timestamped record of exactly when they engaged with the document.
• Download - Save the PDF for manual delivery by post or hand.
• Send for Signature - Send for formal electronic signing (see below).

For portfolio landlords managing multiple tenancies, the "Force tenant to read document" feature is particularly valuable. Instead of chasing individual email confirmations or tracking postal receipts, you get a single dashboard showing the delivery status of every Information Sheet across your portfolio.

E-Signature: The Strongest Proof of Service

For landlords who want the most robust legal proof, Lendlord's e-signature option lets you send the Information Sheet for formal electronic signing.

Before sending, you can overlay fields directly onto the official PDF:

• A Text Field - for example, "I acknowledge I have read this document"
• A Signature Field - for the tenant's electronic signature
• A Date Field - recording exactly when the tenant signed

The tenant receives the document, reads it, signs it electronically, and the signed copy is saved back to your account automatically. For joint tenancies, you can add multiple signers so every named tenant on the agreement signs individually.

This creates a permanent, auditable, court-ready record - the tenant's name, signature, and date, all on the official government document itself. As covered in Property Investor Today, this level of proof is far stronger than recorded delivery, which only proves something was posted - not what was inside the envelope.

Your Tenancy Agreement Is Now Out of Date

The Information Sheet is only half the compliance picture. From 1 May 2026, the Renters' Rights Act converts every assured and assured shorthold tenancy into a rolling periodic tenancy. That means your existing agreement probably contradicts the law in several places:

• It may state a 12-month fixed term - but the tenancy is now periodic
• It may contain a rent review clause - but that clause is no longer enforceable
• It may reference Section 21 notices - but Section 21 has been abolished
• It may ban pets entirely - but tenants now have a right to request one

The government says you are not legally required to reissue your tenancy agreement. But an agreement that contradicts the law creates confusion, increases the risk of disputes, and could undermine your position in court.

Lendlord's Tenancy Agreement Generator creates fully compliant rolling periodic contracts - for free. Every template is solicitor-backed and structured for the new rules: no fixed terms, no Section 21 clauses, and compliant rent increase provisions under the amended Section 13 procedure. Templates are available for standard assured tenancies, HMOs, and serviced accommodation.

How Lendlord Compares to Other Methods

What to Do This Week

1. Today - Go to Lendlord's free sharing tool and enter the details for your first tenant.
2. This week - Share the Information Sheet with every named tenant on your existing tenancies. Use the in-app share for tracked delivery or send for e-signature for the strongest proof.
3. Before 1 May - Review your tenancy agreements. Use Lendlord's Tenancy Agreement Generator to create compliant replacements.
4. By 31 May - Confirm all tenants have received the Information Sheet. Keep your delivery records.

The deadline is firm, the penalty is real, and the tool is free. There is no reason to wait.